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1 Complying with Employment Record Requirements - SHRM
https://www.shrm.org/resourcesandtools/tools-and-samples/toolkits/pages/complyingwithemploymentrecordrequirements.aspx
Records containing confidential, personal or financial information should be shredded or ... Employee records to be maintained in personnel files.
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2 How long should I keep records? | Internal Revenue Service
https://www.irs.gov/businesses/small-businesses-self-employed/how-long-should-i-keep-records
Period of Limitations that apply to income tax returns​​ Keep records for 3 years from the date you filed your original return or 2 years from ...
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3 Recordkeeping Requirements | U.S. Equal Employment ...
https://www.eeoc.gov/employers/recordkeeping-requirements
Under ADEA recordkeeping requirements, employers must also keep all payroll records for three years. Additionally, employers must keep on file any employee ...
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4 Protecting Personal Information: A Guide for Business
https://www.ftc.gov/business-guidance/resources/protecting-personal-information-guide-business
Most companies keep sensitive personal information in their files—names, Social Security numbers, credit card, or other account data—that identifies ...
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5 Records and Information: To Keep or Not to Keep?
https://documentmedia.com/article-2854-Records-and-Information-To-Keep-or-Not-to-Keep.html
Subsequently, the organization can then resume normal retention and disposition. This includes official records and work files, including copies ...
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6 Recommended Informed Consent Language for Data Sharing
https://www.icpsr.umich.edu/web/pages/datamanagement/confidentiality/conf-language.html
Any information that can identify you will remain confidential. Any personal information that could identify you will be removed or changed before files are ...
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7 General Recordkeeping Requirements
https://www.twc.texas.gov/news/efte/general_recordkeeping_requirements.html
Only one type of record absolutely must be kept in a separate file apart from the regular personnel files: medical information (including FMLA and workers' ...
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8 RECORDS RETENTION GUIDELINES
https://www.icpas.org/docs/default-source/tax-practice-procedures-files/records-retention-guidelines1a841fdf38106fba827cff0000493078.pdf?sfvrsn=dd94701d_0
Tax return, results of an audit by a tax authority, general ledgers, and financial statements should normally be kept indefinitely. Sample record retention ...
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9 Individuals' Right under HIPAA to Access their Health ...
https://www.hhs.gov/hipaa/for-professionals/privacy/guidance/access/index.html
Information Included in the Right of Access: The "Designated Record Set" ... Medical records and billing records about individuals maintained by or for a ...
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10 Privacy Act Requests | U.S. Department of the Interior
https://www.doi.gov/privacy/privacy-act-requests
The Privacy Act further defines a "record" as any individually identifiable set of information that an agency might maintain about a person. For example, a ...
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11 101 Data Protection Tips: How to Keep Your Passwords ...
https://digitalguardian.com/blog/101-data-protection-tips-how-keep-your-passwords-financial-personal-information-online-safe
And for protecting files, newer versions of Apple's OS X operating system ... A VPN can help keep your data and personal information secure, ...
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12 How long should I keep staff records for under GDPR?
https://www.brighthr.com/blog/management-talk/how-long-should-i-keep-staff-records-for-under-gdpr/
To follow our 12 steps for GDPR compliance, head to our GDPR info centre. Manage staff records easily with BrightHR. You probably don't want dusty filing ...
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13 For how long can data be kept and is it necessary to update it?
https://ec.europa.eu/info/law/law-topic/data-protection/reform/rules-business-and-organisations/principles-gdpr/how-long-can-data-be-kept-and-it-necessary-update-it_en
By way of an exception, personal data may be kept for a longer period for archiving purposes in the public interest or for reasons of scientific or historical ...
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14 GENERAL RECORDS SCHEDULE 4.2: Information Access ...
https://www.archives.gov/files/records-mgmt/grs/grs04-2.pdf
Case files created in response to requests for information under the ... Note 1: Record copies of requested records remain covered by their ...
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15 Personal data an employer can keep about an employee
https://www.gov.uk/personal-data-my-employer-can-keep-about-me
If an employee asks to find out what data is kept on them, the employer will have 30 days to provide a copy of the information. An employer should not keep data ...
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16 Privacy Act of 1974 - Department of Justice
https://www.justice.gov/opcl/privacy-act-1974
... and dissemination of information about individuals that is maintained ... The Privacy Act prohibits the disclosure of a record about an ...
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17 Employee Files: What to Keep and Where to Keep Them - Eddy
https://eddy.com/hr-encyclopedia/employee-file/
Beyond legal compliance, employee information should be kept on a need-to-know basis. This means that only the employees who need to know the contents of some ...
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18 Guide to Privacy and Security of Electronic Health Information
https://www.healthit.gov/sites/default/files/pdf/privacy/privacy-and-security-guide.pdf
How to Keep Your Patients' Health Information Secure with an EHR . ... Health Record (EHR) Incentive Programs' privacy and security requirements as well as ...
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19 Retention of Research Records and Destruction of Data
https://research.virginia.edu/irb-sbs/retention-research-records-and-destruction-data
In this case, you should destroy any identifying information and linking files once you have kept them for the longest applicable standard.
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20 Medical File | People & Culture - UC Berkeley
https://hr.berkeley.edu/hr-network/central-guide-managing-hr/personnel-files/medical
Medical information may not be retained in a personnel file. The Americans with Disabilities Act (ADA) also imposes very strict rules for handling ...
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21 Fact Sheet #21: Recordkeeping Requirements under the Fair ...
https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/whdfs21.pdf
information about the employee and data about the hours worked and the wages ... employer may keep a record showing the exact schedule of daily and weekly ...
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22 Principle (e): Storage limitation - ICO
https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/principles/storage-limitation/
If we need to keep a record of a mistake, we clearly identify it as a mistake. ... carefully consider any challenges to the accuracy of information; and ...
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23 Introduction - The Computer-Based Patient Record - NCBI
https://www.ncbi.nlm.nih.gov/books/NBK233055/
The patient record is the principal repository for information concerning a ... Paper records are portable and can be carried to the point of care.
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24 Freedom of Information Law (FOIL) | OTDA - NY.gov
https://otda.ny.gov/legal/foil/
“Record” means any information kept, held, filed, produced or reproduced by, with, or for this agency, in any physical form whatsoever including, ...
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25 HR Employee Record Retention Guidelines in 2022
https://blog.bernieportal.com/employee-record-retention-guidelines
Employers are federally required to keep Form I-9 on file for every employee and ... How Should Employers Retain Benefits Information?
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26 Types of Records | Southern Connecticut State University
https://inside.southernct.edu/records-and-info/rim-in-ct/types-of-records
The operational value is the usefulness of a record in the conduct of an ... Records containing information required to protect the State against claims or ...
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27 1910.1020 - Access to employee exposure and medical records.
https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1020
"Employee medical record" does not include medical information in the form of: ... Records concerning health insurance claims if maintained separately from ...
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28 Data retention - Wikipedia
https://en.wikipedia.org/wiki/Data_retention
In the case of commercial data retention, the data retained will usually be on transactions and web sites visited. Data retention also covers data collected by ...
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29 How Long Should You Keep Documents?
https://www.uschamber.com/co/start/strategy/how-long-to-keep-business-documents
Legal documents: · Business federal tax returns: · Personnel records: · Payroll information: · Accounting documents: · Insurance, permits and ...
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30 160A-168. Privacy of employee personnel records.
https://www.ncleg.net/enactedlegislation/statutes/html/bysection/chapter_160a/gs_160a-168.html
(c) All information contained in a city employee's personnel file, ... This written determination shall be retained in the office of the manager or the city ...
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31 Managing data confidentiality - University of Delaware
https://www1.udel.edu/security/data/confidentiality.html
Information with high confidentiality concerns is considered secret and must be kept confidential to prevent identity theft, compromise of accounts and ...
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32 Employee Medical File System Records. SYSTEM LOCATION
https://www.opm.gov/information-management/privacy-policy/sorn/opm-sorn-govt-10-employee-medical-file-systems-records.pdf
Such records may be retained by the agency (e.g., by the agency Medical Review ... To disclose information to a congressional office from the record of an ...
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33 What Is Records Retention: Why It Is A Must For Organizations
https://theecmconsultant.com/what-is-records-retention/
Record retention is the process of maintaining and disposing of records. Records are the information created, received, or maintained by an ...
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34 Retention and Storage - USCIS
https://www.uscis.gov/i-9-central/complete-correct-form-i-9/retention-and-storage
Storing Form I-9 on Microfilm or Microfiche · Provides safety features; · Is in clean condition, properly maintained and in good working order; ...
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35 Public Information Act Handbook - Texas Attorney General
https://www.texasattorneygeneral.gov/sites/default/files/files/divisions/open-government/publicinfo_hb.pdf
Section 552.1176: Confidentiality of Certain Information Maintained by ... requestor or the OAG to file a civil lawsuit to compel the governmental body to ...
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36 Record keeping | business.gov.au
https://business.gov.au/finance/payments-and-invoicing/record-keeping
Learn about record keeping – what records you need to keep, ... including records that support the information you include in your tax ...
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37 What All Employers Need to Know About Protecting Employee ...
https://ogletree.com/insights/what-all-employers-need-to-know-about-protecting-employee-health-information/
Employers obtain employee health information in a number of ways—most commonly, ... medical file that is kept separate from the employee's personnel file.
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38 Records of Processing Activities - General Data Protection ...
https://gdpr-info.eu/issues/records-of-processing-activities/
Records of processing activities must include significant information about ... from keeping a record, if the processing is not likely to pose a risk to the ...
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39 Information Wise — What to keep - GOV.UK
https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/1062524/What_to_Keep_Policy_External__6.7658__v1.2-web.pdf
Records come in many formats including email, spreadsheets, images, tables and recordings. More detailed guidance about what is and isn't a record can be found ...
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40 Electronic Records Management Guidelines Contents
https://www.sec.state.ma.us/arc/arcpdf/Electronic_Records_Guidelines.pdf
created, maintained, disseminated and destroyed in a manner consistent with the ... electronic information system that produces, uses, or stores data files.
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41 Retention of HR Records | Factsheets - CIPD
https://www.cipd.co.uk/knowledge/fundamentals/people/hr/keeping-records-factsheet
Discover the essentials of effective HR record keeping and the UK law on ... and the other giving recommendations for keeping information.
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42 Section 149.43 - Ohio Revised Code - Ohio Laws
https://codes.ohio.gov/ohio-revised-code/section-149.43
(1) "Public record" means records kept by any public office, including, ... (i) Records containing information that is confidential under section 2710.03 or ...
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43 Record-keeping - Fair Work Ombudsman
https://www.fairwork.gov.au/pay-and-wages/paying-wages/record-keeping
Certain information needs to be kept for each employee. If an employee is paid an annual wage under an award, employers are required to keep extra records ...
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44 HR Record Retention Schedule: How Long to Keep Employee ...
https://www.accesscorp.com/blog/hr-record-retention-schedule/
Learn more about electronic retention policies for personnel documents. Join other professionals who receive information management tips in their inbox ...
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45 Information That Should Be Kept Confidential - UpCounsel
https://www.upcounsel.com/information-that-should-be-kept-confidential
1. Confidential Business Information · 2. Confidential Employee Information · 3. Handling Digital Data · 4. Employee Education.
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46 Do your employee medical files meet ADA privacy ...
https://www.bizjournals.com/bizjournals/how-to/human-resources/2017/12/do-your-employee-medical-files-meet-ada-privacy.html
Under the ADA, any employment-related documentation containing medical information must be maintained in confidential files completely separate ...
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47 10 tips to protect your files on your PC and in the Cloud
https://www.microsoft.com/en-us/microsoft-365/business-insights-ideas/resources/10-tips-to-protect-your-files-on-pc-and-the-cloud
Keep your computer and devices updated · Create a strong password · Use Microsoft Defender · Encrypt your hard drive · Encrypt your mobile device.
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48 Definition and Identification of Records | Operations Manual
https://opsmanual.uiowa.edu/administrative-financial-and-facilities-policies/records-management/definition-and-identification
Records are anything containing information which is made, produced, executed, ... the single official copy of a document maintained on file by an ...
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49 A Citizen's Guide to the Open Public Records Act - NJ.gov
https://www.nj.gov/grc/public/docs/Citizen's%20Guide%20to%20OPRA%20(July%202011).pdf
The Council's website at www.state.nj.us/grc contains useful information on the ... (which was limited to records required by law to be maintained on file).
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50 Privacy Act - Small Business Administration
https://www.sba.gov/about-sba/open-government/privacy-act
It applies only to personal information maintained by agencies in the executive branch of ... The Privacy Act further defines a “record” as any individually ...
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51 HIPAA Retention Requirements - 2022 Update
https://www.hipaajournal.com/hipaa-retention-requirements/
This article aims to clarify what records need to be retained under ... HIPAA medical records retention and HIPAA record retention can cause ...
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52 BSBINM201 Process and maintain workplace information
https://aspire-solidus-production.s3-ap-southeast-2.amazonaws.com/assets/BXINM201/samples/BXINM201.pdf
information in her records. These are all kept in the computer database, with a hard copy kept in the filing cabinet in case of computer problems.
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53 How long should you keep important documents?
https://bettermoneyhabits.bankofamerica.com/en/privacy-security/how-long-to-keep-documents-before-shredding
Knowing that, a good rule of thumb is to save any document that verifies information on your tax return—including Forms W-2 and 1099, bank and brokerage ...
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54 Data Retention Policy: What Is It and How to Build One
https://www.techtarget.com/searchdatabackup/definition/data-retention-policy
Be careful with the data retention policy. Just because a file was created decades ago doesn't mean it should be automatically deleted after a certain time.
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55 What Information Is Stored in Employee Medical Records?
https://www.liveabout.com/medical-file-contents-1918186
Since employee medical records are confidential and legally protected, employers keep this information in a file separate from personnel ...
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56 General Data Protection Regulation (GDPR) Frequently Asked ...
https://www.att.org.uk/sites/default/files/180326%20GDPR%20-%20Frequently%20Asked%20Questions.pdf
How long should members keep information for an advisory client and ... personal data and manual filing systems where data is accessible.
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57 What is an education record? | Protecting Student Privacy
https://studentprivacy.ed.gov/faq/what-education-record
... directly related to a student and that are maintained by an educational ... The information may be recorded in any way, including, but not limited to, ...
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58 Data protection in the workplace - Citizens Information
https://www.citizensinformation.ie/en/employment/employment_rights_and_conditions/data_protection_at_work/data_protection_in_the_workplace.html
Data must be kept secure, for example, by using anonymisation, ... what data an employer has on file about them and they also have the right ...
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59 Principle 9 - Retention of personal information
https://www.privacy.org.nz/privacy-act-2020/privacy-principles/9/
How long does my employer have to keep my information? ... Employee discovers employer retained suspension details after removal from file (Case Note 13066 ...
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60 Access to Health Records - Rethink Mental Illness
https://www.rethink.org/advice-and-information/rights-restrictions/rights-and-restrictions/access-to-health-records/
If you have seen mental health services, your record is kept there. Your GP won't have the information. You can see your records. But your doctor can withhold ...
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61 The Privacy Act of 1974 - Epic.org
https://epic.org/the-privacy-act-of-1974/
Agencies have also circumvented information sharing rules by exploiting a ... be kept for five years, or the lifetime of the record, whichever is longer.
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62 Integrated Document Management System-Records ...
https://www.fiscal.treasury.gov/files/pia/IDMS-pia.pdf
Privacy Act Record any item, collection, or grouping of information about an ... records maintained in the system; (D) each routine use of the records ...
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63 Records Retention and Disposal Policy - Fordham University
https://www.fordham.edu/info/21366/policies/2785/records_retention_and_disposal_policy
An Electronic Record is a Record kept in an electronic format, such as a word ... Disposal of Records without Personal Information may be made by any ...
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64 Medical Records Retention Guidelines - WV Board of Medicine
https://wvbom.wv.gov/Retention_of_medical_records.asp
The categories of documents to be retained (i.e. entire electronic health record (“EHR”), test results, patient encounter notes, immunization records; ...
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65 Medical Record Retention and Media Format for ... - CMS
https://www.cms.gov/files/document/mlnpodcastmedicalrecordretentionandmediaformatpdf
ensure that the information, if accessed, is accurate and complete. How long should medical records be retained? While individual states generally govern ...
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66 Guide to Recordkeeping in the Army
https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/p25_403.pdf
(5) Duplicate copies of documents maintained in the same file. 1–8. Principles and concept of the Army Records Information Management System.
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67 Record keeping | Your guide to the Employment Standards Act
https://www.ontario.ca/document/your-guide-employment-standards-act-0/record-keeping
This must be kept for three years after the information was given to the employee. Information related to leaves. All the documents relating to ...
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68 Keeping Personnel Files: Three Best Practices to Follow
https://www.indeed.com/hire/c/info/personnel-files
Generally, companies keep personnel records in distinct categories for ... Payroll file: This file includes information and documents related to pay, ...
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69 How Drive protects your privacy & keeps you in control
https://support.google.com/drive/answer/10375054?hl=en
As part of your organization's information governance plan, you can control how long files in Drive are retained. Use retention rules to set how long to ...
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70 GDPR Guidance for SMEs - Data Protection Commission
https://www.dataprotection.ie/sites/default/files/uploads/2019-07/190708%20Guidance%20for%20SMEs.pdf
Personal Data: Information relating to a living individual who is, ... keep their data on file (e.g. notices on your website or signs at points of sale).
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71 Medical Records: Getting Organized | Johns Hopkins Medicine
https://www.hopkinsmedicine.org/health/wellness-and-prevention/medical-records-getting-organized
In a study of senior cardiac patients, researchers found that those who kept a personal health record enjoyed better health—perhaps because they and their ...
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72 Accessing your file - The Care Leavers Association
https://www.careleavers.com/what-we-do/access-to-records/accessing/
Generally speaking, files are kept so that information that you, your family and others have given can be used to plan and provide services.
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73 How Google retains data we collect – Privacy & Terms
https://policies.google.com/technologies/retention?hl=en-US
Information retained until you remove it ... We offer a range of services that allow you to correct or delete data stored in your Google Account. For example, you ...
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74 RECORD KEEPING IN FAMILY DAY CARE SERVICES
https://www.acecqa.gov.au/media/25926
FDC Guidance | Information sheet. FDC Guidance ... kept in a secure place and treated confidentially. This information sheet provides an overview of record.
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75 What Documents Should Be Included in an Employee File?
https://factorialhr.com/blog/employee-files/
Employee files: an in-depth guide for HR managers. ... You should also keep a record of any information relating to their termination to ...
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76 What Are Payroll Records? Maintaining and Organizing - ADP
https://www.adp.com/resources/articles-and-insights/articles/w/what-are-payroll-records.aspx
Well-maintained records also make it easier for employers to prepare and file tax ... Here is some of the information generally found in payroll files:.
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77 Record Retention, Disclosure, and Disposal - OCPInfo.com
https://www.ocpinfo.com/regulations-standards/practice-policies-guidelines/records/
Pharmacies remain responsible for records of personal health information until complete custody and control of these records is transferred to another legally ...
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78 Data protection and privacy laws | Identification for Development
https://id4d.worldbank.org/guide/data-protection-and-privacy-laws
Personal data—including transaction metadata—should not be kept longer than ... ask them to pull the record of a particular individual and share information ...
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79 Record and Information Management Guidance series
https://archives.un.org/sites/archives.un.org/files/1-guidance_what_is_a_record.pdf
What is a record? Most of the information and documents you create or receive as part of your UN duties have short-term value and should not be kept longer ...
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80 7 Tips for Effective File Management - Mind Tools
https://www.mindtools.com/ahjudzv/7-tips-for-effective-file-management
Take a few seconds to glance through the content, and keep a file only if it's relevant to ... or you want to make your information storage more secure.
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81 Managing Personnel Files - UCSB Human Resources
https://www.hr.ucsb.edu/hr-units/employee-labor-relations/managing-personnel-files
Information such as material relating to a Workers' Compensation claim, a medical slip, and Family and Medical Leave document should be kept in a file ...
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82 Records Management - State Department FOIA
https://foia.state.gov/Learn/RecordsManagement.aspx
For more information on the organization and responsibility of the Department of ... Department of State records are organized into three basic file series:.
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83 410. Maintaining Data Confidentiality | Research Integrity
https://www.unr.edu/research-integrity/human-research/human-research-protection-policy-manual/410-maintaining-data-confidentiality
Electronic data are stored in password-protected computers or files. ... How will the confidentiality of the contact information be maintained during the ...
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84 What is on your criminal record | Support and Advice - Nacro
https://www.nacro.org.uk/criminal-record-support-service/support-for-individuals/disclosing-criminal-records/your-criminal-record/
How long is information retained by the police? Since 2006, police retain details of all recordable offences until the individual reaches 100 years of age.
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85 Public Record Requests
https://www.cdss.ca.gov/public-record-requests
When a request is not sufficiently specific, Department staff will help the requestor to identify the information, describe how the records are maintained or ...
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86 Different Ways to Store Your Records | Record Nations
https://www.recordnations.com/2016/03/different-ways-to-store-your-records/
This allows you to keep hard-copies of your important documents without taking up a bunch of space. Especially if you need to retain them for a ...
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87 My Military Health Records - TRICARE
https://www.tricare.mil/records
Civilian providers may keep paper records or use a private electronic health record system. View and Download Personal Health Information with ...
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88 Ensuring the Longevity of Digital Information
https://www.clir.org/wp-content/uploads/sites/6/ensuring.pdf
Finance; the Combat Area Casualty file containing POW and MIA information for the Vietnam ... Digital documents are typically saved as “files” of.
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89 Know Your Rights » National Privacy Commission
https://www.privacy.gov.ph/know-your-rights/
Under RA10173, people whose personal information is collected, stored, and processed are ... the data subject has a right to file a complaint with us.
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90 Why is Records Management Important? [Top 8 Benefits]
https://www.imageapi.com/blog/importance-of-records-management
If your organization doesn't keep a record of its important files, you open yourself up to lost information, failed compliance or audits, and ...
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91 Section 14 Retention and restriction of records - POPIA
https://popia.co.za/section-14-retention-and-restriction-of-records/
retention of the record is required or authorised by law; ... Records of personal information may be retained for periods in excess of those ...
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92 Records Management Code of Practice
https://transform.england.nhs.uk/information-governance/guidance/records-management-code/
The panel exists to simplify information governance guidance. ... how to file and store records and how long records should be kept for.
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93 IARA: Overview on Records Retention Schedules - IN.gov
https://www.in.gov/iara/divisions/records-management/records-retention-schedules/
County/Local Office Retention Schedules: list Record Series that may be created or received by all county or local offices of a certain type: all County Clerks, ...
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